Presentations - Project Management South Africa (PMSA)

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				DAY 1 Monday, 29 September 2014
07:30 – 08:45	Arrival, Registration and Exhibition. Kindly follow the venue signage.
	Venue: Ballroom
09:00 – 09:15	Welcome by MC, Rick Alan: Back by popular demand, Master of Ceremonies, Rick Alan will set the scene for our three day knowledge adventure with his energy and insights.
09:15 – 09:25	Welcome Address by Taryn van Olden, CEO of PMSA: On behalf of PMSA, Taryn van Olden will explain the trends that shaped the conference theme and PMSA’s role in the future of Project Management.
09:25 – 10:15	Keynote Address: Topic: Ubuntu, The Power of Connection Prepare to be enthralled as this dynamic speaker takes delegates on a journey of leadership, engagement and connecting through people. Our continent understands the power of Ubuntu. Now learn how it can be applied to you and developing as a leader from the outside in… and the inside out. Speaker: Justin Cohen, Author, Motivational Speaker
10:15 – 11:05	Plenary Address: Topic: African Strategic Infrastructure: Initiative - Managing Transnational Infrastructure Programmes in Africa – Challenges and Best Practices. The study takes us into the heart of infrastructure development on the continent, identifying challenges and proposing solutions that will resonate with the problem solver in every project manager. Speaker: Dr Pedro Rodrigues de Almeida, Director, Head of Infrastructure and Urban Development Industry, World Economic Forum.
11:05– 11:35	Refreshments
11:35 – 12:15	Talk Show: Extracting Opportunity on the Continent Seasoned interviewer, Justin Cohen puts some of our guest speakers on the hot seat with probing questions about leadership and opportunity in Africa.
12:15– 13:30	LUNCH AND SHOWCASE EVENT
	COMPANY SHOWCASE
	Venue: BallRoom 13:00 to 13:30 - Company: Project Portfolio Office Join Guy Jelley for a glimpse into successful practices and methodologies that have won PPO an impressive client base in multiple countries.
	Session A	Session B					Session C
	Venue: Ballroom Session Chair: Neil Penson	Venue: Marathon Session Chair: Bruce Webb					Venue: Boundary Session Chair: Iqbal Sheik
13:30 – 14:15	Session Theme: Best Practice Title: Best Practice to Best Practical Projects Speaker: Barend Cronje Type: Industry / Practitioner Presentation Synopsis: For the past seven years, the speaker has headed up a South African focused Project Consultancy and did not consider doing business into Africa for all the “dark” reasons. As time passed we were drawn into taking small steps to the point where we are now invested in Africa. Our exposure to business in South Africa, North America and the UK has proven to be very different from business in Africa. This piece explores in more depth the reasons “Why” we should grow project management both in South Africa and other African states. It also shares some observations of “How” this could be done with practical suggestions to kick into action.	Session Theme: PM Governance / ITPM Title: Application of Project Governance: A bridge between project goals and project success Author: Wikus Erasmus and Carl Marnewick Type: Peer-Reviewed Paper Abstract: Project management is termed a discipline. To have a discipline implies to have been trained to adhere and obey the rules or a code of behaviour and be accountable when these rules are broken. Therefore, a discipline requires disseminating knowledge of desired codes of behaviour, practitioners performing duties in accordance with these codes of behaviour, and corrective measure being implemented where required. IT projects surveyed over the last decade show little progress has been made to increase project success. This presentation reflects on research findings across four categories of governance practices related to: Steering; Stakeholder rights; Responsibility and accountability; and Transparency.					Theme: The benefits of Integrating Change Management with Project Management 14:30 – 16:30 Facilitator: James Hebbard, SnapTech James is an internationally accredited Change Management and Project management consultant. He has trained delegates across Africa, Europe, UK and the Middle East. He has facilitated and trained leadership and change interventions for various large international organisations. FOCUS: Regardless of what business sector your company operates in, change has become the new ‘business as usual’. The advances in technology have significantly increased the rate of change. A new technology is barely introduced and a few months later it becomes obsolete. What is the impact of this huge amount of change on businesses? Business disruption, employee fatigue, wasted resources, high employee turnover (brain drain) – are all symptoms of organizations that are not very effective in implementing change. Organisations seem to be getting better at Project Management – by utilizing best practice methodologies, up- skilling of Project managers, standardizing via the Project Office etc. However while we are getting better at PM or installing the change, research indicates that we are not really getting any better at realizing the benefits. One of the biggest reasons for this is that very little (if any) resources are allocated to ensuring that the users are transitioned to the new system or way of operating. This 2-hour workshop will cover: 1. Why CM shouldn’t be an after thought 2. The importance of user participation in CM 3.How to align CM activities with Projects
14:15 – 14:20	5 minute break to allow for venue change
14:20 – 15:05	Session Theme: Best Practice – Risk in Construction PM Title: An evaluation of the status of Risk Management in South African Construction Projects Author: Sharon Shunmugam, Project Manager, SiVEST PM Division Type: Peer Reviewed Paper Abstract: A review of existing theory and practice of Risk Management (RM) within the construction industry in South Africa and globally suggests that it is underutilised and generally not well understood. This results in construction projects experiencing time and cost overruns combined with inferior quality. The main objectives of this study were directed at identifying the extent of use of RM and assessing what the current practices and barriers were of RM in the construction industry in South Africa. The study also makes recommendations to improve RM implementation for future endeavours.	Session Theme: Leadership Title: Netpreneurship & the NEW Economy - The Answer to Growing Management In Africa? *Speaker: Oliver Fortune Chikodzore Type: Thought Leadership Abstract:* Welcome to the NEW Economy There is tremendous opportunity for African entrepreneurs, as they now have a unique platform in the form of technology and social media, to tap into the global market and attract new customers and grow their international share of revenue. If Africa’s Market Share were to increase to 10% of the NEW Economy, we would be able to create One Million African Netpreneurs. Introducing the Netpreneur™ Roadmap In this vein, Chikodzore asserts that we can increase economic growth and meaningfully put a dent in poverty, by looking at our assumptions and strictures that we've grown up with around democracy, around private capitalism, around what creates economic growth and reduces poverty and creates freedoms. His message is about the role of leadership in transforming Africa and the world.
15:05 – 15:25	Refreshment Break
15:25 – 16:10	Session Theme: Performance Title: Navigating the modern corporate business landscape – additional personal competencies required of Project Managers Author: Autram Jacobs, Pioneer Foods, Enterprise Project Office Synopsis: For Project Managers in this modern era of dynamic corporate environments – the challenge is on. With the contemporary business landscape being challenged by factors like new technology, the Internet and recent global recessions, there are significant economic domino effects impacting us. Will our traditional safe-haven of applying sound project methodology, leadership and people skills to our industry knowledge, suffice? It appears that with the increased expectations in organisations, the impact on project managers in a personal capacity are increasing. What are the additional personal attributes and competencies needed of us as project managers and how do we acquire and maintain these new skills?	Session Theme: PMO / ITPM Title: Spar PMO: A Case Study Speaker: Kathy Naylor and Tineke Speirs Type: Industry / Practitioner Presentation Synopsis: The presentation provides insight into how collaboration between a Sharepoint developer and a PMO leader led to increased adoption of PMO Processes and principles, within both the IT section of SPAR Group Limited, and related departments. The presentation will take the form of a case study, based on the SPAR Group Information Systems PMO, and its recent implementation of a Sharepoint tool to manage projects.
16:10 – 16:55	Session Theme: IT PM Best Practice Title: Contractual clause utilisation in business systems projects Speaker: Charl Mostert, Eskom Type: Industry / Practitioner Presentation Synopsis: This presentation is based on a study that evaluates the utilisation and effectiveness of contract clauses in Information Technology and Systems projects in South Africa to address and mitigate key risks associated with these types of projects. This study establishes whether specific clauses are being utilised to address key risks, and where clauses are being utilised, whether these clauses are effective in addressing and mitigating the impact of these key risks.	Session Theme: Standards Development Theme: Standards Development and the GAPPS approach Presenter: Lesley Rider Synopsis: This session features an update on the work of the Global Alliance for Project Performance Standards. GAPPS is an organisation of international contributors committed to developing standards across the PM career path, and recently began work on standards for the Project Sponsor.
17:00 – 19:30	Cocktails and Networking – Vista, Gardens and Gazebo
	Prepare to deliver your networking A-Game. Get down to the business of connecting with your industry peers and forging new relationships in your industry sector as we celebrate ‘urban Africa’ and its unique business vibe. This event is kindly sponsored by Milestone Project Management Solutions.
					DAY 2 Tuesday, 30 September 2014
07:30 – 08:30	Arrival and Breakfast
	Venue: Ballroom
08:45 – 09:00	Introduction and Interview by MC, Rick Alan: As we embark on Day 2, Rick Allen recaps on the main themes of Day 1 and sets the scene for the case studies and first-hand accounts of successful practises of PMOs and project teams in corporates and parastatal organisations in various countries.
09:00 – 09:45	Keynote Address Title: Real Project Management Presenter: Peter Taylor Synopsis: Drawn from original research and a new ground-breaking survey, Peter Taylor will reveal the key themes that need to be tackled head on. These include: The complexity of projects; the virtual nature of projects; executive sponsoring of projects; achievement of benefits from projects and the globalisation of projects (multi-country/multi-culture/multi-language/multi-time and the remote nature of team activity).
09:45 – 10:30	Keynote Address Title: Perspectives from a Multinational Roll-out of a Portfolio of Projects in Africa: SAB Miller Presenter: Graeme Maynier Synopsis: SABMiller is experiencing enormous growth into Africa and Graeme Maynier is involved in the portfolio of projects being implemented on the continent, north of South Africa. His perspectives are shaped by a wealth of experience and the challenges of adapting project implementation to diverse countries and cultures and varying availability of resources and systems. Join him on SABMiller's journey through Africa from the eyes of a project professional.
10:30 – 11:00	Refreshments
11:00 – 11:45	Title: Cultivating a culture of Project Management for Organisational Excellence Presenter: Brightwell Nkambule, Swaziland Tax Authority Synopsis: Brightwell Nkambule uses the journey of the SRA to implement project management to achieve a host of strategic objectives to illustrate his presentation topic: Cultivating a culture of Project Management for Organisational Excellence, “Project Management Best Practice: To be world class, adopt practices of as world class organisation”.
11:45 – 12:30	Title: Our journey to commercialization - Making Best Practice work in National Development Bank of Botswana Presenter: Omphile Sehurutshe Synopsis: Cookie Phirinyane, Head of Strategy at the National Development Bank of Botswana focuses on how the National Development Bank of Botswana embarked on a journey to setup a Portfolio Management Office and develop the Banks‘s Project management methodology that is aligned to best practice. It will touch on what created the burning platform which was the fact that the Bank was going through major transformation that needed an office not to only assist with Strategic planning, but with portfolio, programme and project management, delivery and the right policies, tool and techniques to ensure that Change is managed efficiently.
12:30 – 13:15	Panel Discussion: PM Trends on the Continent Rick Alan facilitates this insightful discussion that allows the audience to tap into the experiences and key learnings of the panellists who represent a host of cultures and perspectives. Panellists include: Cookie Phirinyane (Botswana), Brightwell Nkambule (Swaziland), Albert Agbemenu (Ghana), Jude Kidega (Uganda) and Peter Banda (Zimbabwe). Each panellist will set the scene by providing a brief overview of the main trends driving practices and learning around PM in their country and will respond to questions posed by the audience.
13:15 – 14:30	Lunch and Showcase Event
	14:00 to 14:30 - Showcase Session: PMSA Exceptional Project Management Awards Tutorial
	Venue: Ballroom Organisation: PMSA Awards Working Committee
	Breakout Session A		Breakout Session B			Breakout Session C
	Venue: Ballroom Session Chair: Arnold Okkenburg		Venue: Marathon Session Chair: Lissa Stewart			Venue: Boundary Session Chair: Prisie Arumugam Facilitator: Nigel Mercer APM-Group Information Session 14:30 – 16:30 Presenter: Nigel Mercer, APM-Group South Africa This interactive session will take a look at the various qualifications that are currently available in the market for relevance and value. Participants will be invited to enquire about and discuss the options available post-PRINCE2 and how to decide what is best for them. The session will also include an open discussion on the future of PRINCE2 and other AXELOS products.
14:30 – 15:15	Session Theme: Best Practices Title: Implementing Project Management Computer Systems – Removing the Cultural Fears Speaker: Mario Sanvitale, Milestone Type: Industry Paper Abstract: Many project-centric organisations have silo-based systems which are difficult to manage effectively and which have no common processes. In many cases, they would like to implement effective, enterprise-wide project controls systems to deliver better decision support information in a consistent, predictable format, but are concerned that the disruption this could cause will outweigh the benefits, or that benefits will be slow to materialise. The frequent result is that these organisations continue to operate in the same way as previously, and are potentially left behind by competitors. In this session, the presenter considers good practices for dealing with these organisational realities.		Session Theme: Methodology Title: Agile and Waterfall project management for Africa Speaker: Guy Eastoe Type: Industry / Practitioner Presentation Synopsis: Guy trains and consults in Europe, the Middle East and across Africa. He is the co-founder, CEO and lead APMG International accredited consultant at Snap-Tech in South Africa with more than 35 years of experience across multiple industry sectors. He trains hundreds of delegates every year in the private and public sectors in Managing Benefits, Programme, and Portfolio management. He particularly enjoys using his experience to help organizations realize benefits from their project delivery capability through maturity modelling and improvement road maps. His topic for the PMSA 2014 is Agile and Waterfall project management for Africa, where he looks at how the advantages of both approaches can be synergized to run programmes and projects using tailoring techniques that accommodate the needs of all the stakeholders.
15:15 – 15:20	5 minute break to allow for venue change
15:20 – 16:05	Session Theme: Best Practice / Construction PM Title: The pros and cons of the project management of EPC vs EPCM contracts in the engineering and industrial sectors *Speaker*: Cobus Raubenheimer Type: Industry / Practitioner Presentation Synopsis: More and more projects are being executed as turnkey (EPC) contracts compared to the traditional engineering, procurement and construction management (EPCM) contracts. There are only a few companies that have the capability to execute EPC contracts successfully as a strong construction department or at least a strong construction partner is essential for the successful execution of the project. More companies and countries in Africa require the market to supply EPC services. In order to do this, one needs to clearly understand the scope and risks associated with EPC – but also the satisfaction of executing a successful project as a turnkey option. The risks associated with EPC contracts are higher, but also the subsequent rewards. This requires the Project Manager to have a very firm handle on the project controls during the execution of the project.		Session Theme: Methodology / IT PM Title: Towards a Framework for Project Management Intelligence (PMInt) Author: Robert Hans Type: Peer-Reviewed Paper Abstract: The ‘concept’ of project management intelligence is a new one and therefore there is a need for development of sound frameworks and models to support PMInt. The extension of business intelligence to projects presents an opportunity in that business intelligence frameworks and models may be extended to develop frameworks for project management intelligence. It is on the basis of the above discussion that this research paper proposes the development of a PMInt framework. The PMInt framework has its foundation on business intelligence frameworks as well as BI models which are well documented in the existing literature on business intelligence. These BI frameworks and models include Text-driven BI framework, BI-driven Data Mining framework, etc.
16:05 – 16:20	Refreshments
16:20 – 17:05	Session Theme: Best Practice Title: A Method to determine the capacity for release in a large organisation Author: Josef Langerman and Kobus Theron Type: Peer-Reviewed Paper Abstract: In this paper we introduce the notion of a Possible Release Unit (PRU). A PRU is influenced by a range of variables which include the number of databases, complexity of the solution, the number of resources needed for deployment, the number of systems involved, the number of installations, etc. The constraints are the hours available for release, which in turn are influenced by freeze periods, availability of weekends and public holidays, deployment specialists, etc. Consideration must also be given to ensure that there is enough of a safety margin if installations need to be rolled back. The PRU metric is instrumental in predicting delivery and calculating the probability of deploying the solution during the selected release window, therefore providing a method to determine the capacity for release in a large organization.	Session Theme: Methodology Title: Updating the project toolkit: Tips, tools and techniques that pave the way for effective project management. Speaker: Robert Best Synopsis: Government will invest R827 billion in building new and upgrading existing infrastructures. These investments will improve access by South Africans to healthcare facilities, schools, water, sanitation, housing and electrification. What does this mean for project managers? Where do we start when handed a new project, research and ask questions from previously performed projects and from the people who have had previous likeminded projects. This presentation poses these and other questions and identifies five common impediments to project success and recommendations for overcoming them: • Inadequate Planning • Scope Changes • Inadequate Procurement and Project Management • Schedule changes • Lack of monitoring and tracking of project
17:30 – 18:00	Networking and Pre-dinner Drinks –The Foyer
18:00 – 21:00	African Street Party – Venue: The Gala Room
	With a departure from the traditional formal style gala dinner, PMSA instead invites you to step into the heart of Africa, where the approach to socialising, relaxing and enjoying the continent’s unique sounds and flavours allows the country borders to disappear. Prepare to savour an eclectic menu and participate in the colourful displays of Africa’s rhythm.
					DAY 3 Wednesday, 1 October 2014
07:30 – 08:30	Arrival and Exhibition
	Venue: Ballroom
08:45 - 09:00	Introduction and Interview by MC, Rick Alan: It’s the final day and the focus is on looking ahead to our future on the continent, as business people, and as project people who have a responsibility towards realising the infrastructure and development requirements on the continent. Rick Allen paves the way for the final plenaries and their pertinent messages.
09:00 – 10:00	Plenary Presentation Title: African Economics: Hopeless or Hopeful? Prof. Andre Roux is the head of Future Studies at University of Stellenbosch. As an economist he interprets the economic indicators on an ongoing basis and is thus in a position to make educated predictions about the future potential on the African Continent. His insights and foresight will highlight the positives and negatives associated with Africa’s future, leaving leave delegates with food for thought and a broader perspective for Growing PM in Africa. Presenter: Prof. Andre Roux, University of Stellenbosch
10:00 – 11:00	Plenary Presentation Title: Africa - A Land of Diversity – Appreciating the Contrasts and Varying Business Cultures on the Continent If some African cultures view time as being like water, why do we meet deadlines and have productive meetings? If one culture’s gift is another’s bribe, how do we view business ethics? Nissi Ekpott reflects on his vast experiences of conducting and enabling business on the African continent and reminds us of the value of an understanding of and appreciation for diversity in business culture. Presenter: Nissi Ekpott
11:00 – 11:20	Refreshments
11:20 – 12:00	PMSA’s Future Focus and the Registration of Professional Designations In 2013 PMSA was recognised by SAQA as the professional body with the right and responsibility to confer designations in generic project management. In this information session, PMSA CEO, Taryn van Olden, explains the designations criteria and processes. Attendees will have the opportunity to apply to form part of the first phase of designation assessments and registrations. The session also addresses potential assessors, explaining the processes and criteria to become an assessor and inviting early applications. .
12:00 – 13:15	LUNCH
	Showcase Session A
	Venue: Ballroom 12:45 – 13:15 Company: Milestone Project Management Solutions Milestone is a specialist consulting firm delivering portfolio, programme and project management software and training. Milestone has been unlocking the potential from project management software for the past twenty years to thousands of satisfied customers. Join this session to hear about their value proposition to the local market.
	Breakout Session A		Breakout Session B
	Venue: Ballroom Session Chair: Jessica Spencer		Venue: Marathon Session Chair: Carel van Zyl
13:15 – 14:00	Session Theme: Project People Title: The human factor: People Project Management *Speaker:* Lauretta Theys Type: Industry / Practitioner Presentation *Synopsis:* With increasing demand to achieve organisational efficiencies in multinationals organisations, Project Managers are being kept busy with managing restructuring projects. Politics and union sensitivities aside, the reality is that restructuring / headcount reduction / downsizing / right sizing/ cut backs/ retrenchment – whatever term best relates to your situation, is at times the only survival option for a business. Ensuring effective project management in the HR space is just as important as with IT system and building construction projects because badly implemented projects result in negative return on investment and un-realised business benefits. This case study presents the good, the bad and the ugly of restructuring initiatives.		Session Theme: PMO Best Practice Title: PMOs in less mature environments Speaker: Andrew Metcalfe Type: Industry / Practitioner Presentation Synopsis: While the fast-growing economies of Africa create exciting and challenging projects and programmes, the relative low levels of project management maturity are a big concern across the continent. Based on the speakers’ work with major project management clients across Africa, they have developed a flexible PMO framework for an organisation, one that can grow as the organisation does. This framework will enable any organisation to establish a PMO that meets its project management needs, irrespective of its level of project management maturity. This makes it especially suitable for the African continent.
14:00 – 14:05	5 minute break to allow for venue change
14:05 – 15:50	Session Theme: Change Management Title: Managing Change: How we can use insights from psychology, neuroscience and behavioural economics to raise our game *Speaker:* Carol Mould Type: Industry / Practitioner Presentation Synopsis: The purpose of this paper is to illustrate how we can become more effective in managing change by incorporating insights from psychology, neuroscience, and behavioural economics. Effective change management can deliver a competitive advantage to organisations, by facilitating organisations to be flexible to respond to market changes and to take advantage of new opportunities. However, around 70% of organisational change efforts fail. The presentation begins with a brief overview of traditional change management approaches, which are largely based on the assumption that humans generally make decisions rationally. It then describes the poor success rates of change initiatives and the need for improvements in the effectiveness of change management. The presentation concludes with some ‘inconvenient truths’ relating to the effects of traditional approaches to change management, and suggests some practical solutions in terms of incorporating evidence-based insights to help make change management efforts more effective.		Session Theme: Governance / IT PM Title: Governing IT Programmes through the lens of Corporate Governance Author: Kwete Nyandongo and Carl Marnewick Type: Peer-Reviewed Paper Abstract: This paper focuses on establishing a mechanism of overseeing investments made in IT programmes from a corporate governance view. It looks at two governance frameworks: one from a developed economy (Sarbanes Oxley - United State of America) and the other from a developing economy (King III Report - South Africa), in order to provide an inclusive perspective with the aim of ensuring compliance with corporate governance mechanism and improving performance. An exploratory qualitative approach within a cross-sectional design, combined with a comparative design, is adopted. Qualitative content analysis and document analysis are used for both data collection and analysis. Data are collected from secondary sources (2 corporate governance standards) to deductively extend governance mechanism to the temporary aspect of an IT programme. Implications for programme governance from SOX and King III are identified. These implications are analysed and integrated, using deductive reasoning in order to provide an inclusive view of controlling and overseeing the management of IT programmes.
15:50 – 15:55	5 minute break to allow for venue change
16:00 – 16:20	Conference Closing Session - Venue: Ballroom One final formality remains. This concluding session rounds up the conference theme and recognises the contributors to our biennial event.